OA103 Filing Systems

This course introduces the student to the basic concepts involving business records control. Filing procedures (alphabetic, numeric, geographic, and subject) and the maintenance and disposition of records will be discussed.


OBJECTIVES

The student will:

• index, code, and arrange personal names, business names, and organization names in correct filing order.
• index using numeric filing methods.
• index using geographic location filing methods.
• using subject filing methods.
• index using computer databases.

COURSE ACTIVITIES

Students are required to use a microcomputer to complete office application assignments. Formal lectures taken from textbook and other reference books are given. Discussion of the textbook, hands on exercises, written/oral presentations, group and individual activities are all part of the course requirements. Quizzes and tests will be administered periodically to evaluate the student's progress. (Note: Quizzes may or may not be announced). Homework/Class assignments will be given.

PERFORMANCE CRITERIA AND EVALUATION


STUDENTS WITH SPECIAL NEEDS

In compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), a student who wishes to receive some instructional accommodation, because of a documented sensory and/or learning disability, should meet with the instructor to discuss this accommodation. The student must have been identified, as "special needs" by the college and an appropriate letter must be provided by the Accommodative Services Coordinator to the course instructor. Provisions for accommodations will be made by the instructor based upon written guidelines from the College's Office of Accommodative Services.


ELECTRONIC SOCIALIZING/ELECTRONIC COMMUNICATION DEVICES

Chat, IM, e-mail, or surfing the net is not allowed during the class. To minimize classroom disruptions and protect the integrity of test-taking situations, activated electronic communication devices such as pagers and cellular phones should be turned off.


MAKE-UP POLICY

Students who are absent from class are responsible for the lessons/materials missed. Upon return to the classroom, students are allowed to make up assignments and tests missed within two (2) class meeting days, otherwise no points will be awarded.

Make-up for assignments are to be completed outside of class time and not during the class period. Students are required to arrange for lab time outside of class for completion of assignments.

Make-up for tests will be administered outside of class time. The student will be responsible for scheduling an appointment with the instructor to take the test(s) missed.

No make-ups will be given for any missed quiz. Student must be present during this activity to receive any points.


EMERGENCY POLICY

In the event classes are canceled as a result of a power outage, water outage, bomb scare, typhoon, or other natural disaster, all classes missed will be made up by: (1) extending the class meeting time an additional 15-20 minutes until the contact hours missed are met or (2) scheduling the
class(es) on a Friday or Saturday.


TEXTBOOK AND SUPPLIES